6.8.6 Subscription Management System
This page does not show the use of access codes at the college. Many
institutions use only access codes; in such cases, no information will
appear on this page.
For some purposes, it may be preferable to use "subscriptions" (or
virtual account inventory) rather than access codes for creating student
accounts in ALEKS. If the college has used subscriptions for any of
its students' access to ALEKS, a summary of subscription activity will
appear on this page.
Administrators can monitor the number of available subscriptions for
student registration. When subscriptions are purchased at the district
level, the Administrator can move subscriptions between institutions, put
subscriptions on hold, or move subscriptions from one institution to
another for their districts and schools through the Subscription Management
System (SMS). District administrators will see subscriptions for the
district and for schools within the district.
Using the SMS system, school administrators can put subscriptions on hold
at their school. School administrators will see only the subscriptions for
their school. To access the SMS, the school administrator clicks
Subscriptions, and then clicks on
There are three tabs in the SMS:
The subscription information will be displayed for the district or
school. This includes the subscriptions type or length and whether the
subscriptions are "Usable Now" or "On hold."
The Orders tab displays a detailed history of the ALEKS subscriptions
purchased at the school or district. The information includes the purchase
date, invoice number, subscription type, quota purchased, number used, and
number remaining. At the bottom of the screen is a link that
administrators can use to send an Excel document to their ALEKS Message
Center inbox containing a list of subscriptions used within a specified
date range. There is also an option to exclude expired subscriptions from
The Activity Log tab displays the history of subscription movements and holds performed
via the Subscription Management tab. Each entry contains detailed
information about the action.